Produce, again and again, MS-Word documents with a similar structure but different data, easily and conveniently — from well-organized and intuitive electronic forms!

Save time and prevent omissions and errors

Simply prepare two components for each document type: [1] a template from an existing Word file, in which the “changing content” is replaced with textual placeholders, and [2] a matching electronic form, in which each “placeholder” has a corresponding “field”

Additional advantages: The documents become valuable information | An experienced, affordable cloud service | Intuitive and easy to use | Support for mobile display | A DIY system | Advanced capabilities in the forms domain | Integrate the document generator with processes of other systems in the organization via API

For anyone who repeatedly sends documents for signature that have a similar structure but changing content (client contracts, for example) – this is a real revolution!

Key advantages: Entering the data in an organized, clear electronic form, with controls • You can ask the signers to enter data: this both saves time and prevents errors! In this case, the signer doesn’t need to hunt for fields, skipping around a complex interface, or get frustrated that there isn’t enough room. It’s also easy for them to understand the main things they are being asked to commit to • A signature request is sent as a link, and is performed from a computer (mouse) or mobile (finger), on the infrastructure of the Israeli company Comsign!

Suited to the small business — both in price and in simplicity of setup Setup within minutes — the price too is suited to the small business — calculated according to the number of licenses and the number of documents signed

The “builders” are what make the system “do-it-yourself”: they are simple and intuitive, and they are everywhere!

Form builder: Simple building by dragging fields, dividing into chapters, choosing a design (skin), and setting advanced properties (default values, calculation formulas, display/hide conditions) • View builder: tabular views that can be swapped and moved • Cross-topic link builder for defining links between topics, along with automations on status changes • Permission groups mapped to the different item types • In the main interface you can save and reload “searches”

The document generator and the electronic signatures, too, run on templates you build yourself in Word!

• A mature, proven system — first launched in 2005
• Full, native multilingual support, including right-to-left languages (and the system can run in other languages as well).
• The system runs in a secure cloud — accessible from anywhere, with no installations required, with full mobile support: both in the forms and in the views on the main screens
• The monthly price is suited to a small business and to freelancers too — determined mainly by the number of licenses; the core system is rich, and the price is also affected by the monthly number of actions and the number of records.

“Builders” (helper screens for building the system’s components) enable fast setup of most of the system’s components.

• If you hire a professional to do the work, you’ll get the system within hours… and if you want to set it up yourself, you can do so easily!
• Building the “forms” with the intuitive “form builder” — dragging fields, dividing into chapters, adding tables, choosing a design…
• Defining alternating “views” for the main screen of each form type — choosing columns and setting their width. Simple!
• Build also — system tables, report templates, status maps, permission groups, and so on…

The forms of course have all the capabilities you’d usually expect from them, but they have even more groundbreaking capabilities. Examples:

• In all forms: shared chapters, a self-built Skin, calculated fields, formula-based conditions for hiding fields/chapters, automatic permissions and “role holders”, a variety of settings for controlling how it’s displayed on mobile
• In forms intended for external use, also: the intended use type (information collection, report, approval, signature, survey), data for pre-filling, information hidden from the recipient, actions the recipient can perform; the main screen of these forms displays the status of every request you’ve sent, and also lets you view its change history…

• • Automation of repetitive processes – the system replaces manual labor with automatic mechanisms: generating documents from templates, collecting information in structured forms, and managing approval processes. Instead of wasting time on routine tasks, the team can focus on more productive activities.
  • Centralized information and fast access – all information is stored in one place with advanced search mechanisms. Employees can find information within seconds instead of searching through emails, folders, or physical documents. Mobile support enables access to information from anywhere.
  • Reducing duplicate work – the system eliminates the need to recreate similar documents, re-enter existing data, or perform identical tasks again and again

• Preventing human error – input-validation mechanisms, standard templates, and built-in approval processes significantly reduce the chance of errors. Instead of copying and updating existing documents, the system ensures that every document is created with the correct data.
• Protection against data loss – all information is stored in the cloud securely and accessibly. No more fear of losing files, computer crashes, or employees leaving with critical information.
• Proactive risk management – the reminders system ensures that critical dates, contract validity, or essential tasks are not missed. The daily alerts turn risk management from reactive to proactive.

Converting personal knowledge into organizational knowledge: the system captures employees’ knowledge in templates, processes, and structured databases. This way, knowledge is preserved even when employees leave, and it’s available to the entire organization.

Systematic documentation of processes – every activity goes through a structured system that automatically records who, when, what, and how. This creates full traceability of processes and enables continuous improvement.

Building an organizational knowledge base – over time, the system accumulates information about patterns, trends, and performance that can be used for data-driven decision-making

Professionalism in external communication – well-designed forms, consistent documents, and smooth signing processes convey professionalism and efficiency to customers and external partners.

Improved response speed – the ability to provide information, create documents, and complete processes in less time improves the level of service and increases satisfaction.

Transparency and tracking – customers and external parties can track the status of their requests and receive real-time updates, which improves trust and transparency.

Self-setup capability – the system lets each department build its own forms, processes, and views according to its unique needs.

Gradual expansion – you can start with one use and gradually expand to additional areas, so that implementation proceeds at a pace that suits the department.

Integration with existing processes – the system does not replace existing tools but complements them and improves their efficiency. The system also has an API for integration with other computerized processes in the organization

Savings in operating costs – saving work time, reducing errors, and improving efficiency translate into significant financial savings over the long term.

Consolidating different activities under one system – less need for custom software or consulting services for basic processes.

Resources available for innovation – when routine processes are carried out automatically and efficiently, the organization can devote more resources to development, product improvement, and business expansion.