Thumb
Thumb

Revolutionary digital signing system - for SMBs

Get the commitment of the other party immediately, while on the phone!

For those who repeatedly send documents for signature, which have a similar structure but changing content (customer contracts for example) - this is a real revolution! Setting up the system - by adding "placeholders" to the fields and signatures in the WORD document intended for signature! Filling in the details for merging with the document - in a neat electronic form and not in "cubes" on the document!

Perfect fit for small business - in price and simplicity

Easy setup – within minutes – with two one-time operations:
1. Open a Word document that you want to sign – replace its “replaceable values” with placeholders (like {{employee_name}}), add a “signature line” to it with An additional placeholder (signature: {|___________|}) and save it as a “template document” in the system.
2. Easily create an electronic form with the same fields, using the “form builder”, and connect it to the template document.
The system is a perfect fit for the small business also with its price, which is calculated according to the number of licenses and the number of documents that are signed each month.

Convenient signing process (usinng Electronic Forms)

The signature request is sent as a link, in one of two processes of your choice
1. The sender first fills in the data in an electronic form, the system then merges this data into a PDF document, and sends this PDF for signing.
2. The signer fills in the data himself in the form. When done, the system merges this data into a PDF document, and presents it for signing.
The signature is done from the computer (with the mouse) or mobile (with the finger)

DocsRobot is a revolutionary system in every possible parameter:

  • The data is entered in an organized and clear electronic form, with input control (such as list fields, date-pickers), and not in “squares” inside the document – more convenient and more reliable!
  • Signing is done on a clean PDF document, without strange “squares” of truncated content or signatures that appear in an illogical position!
    The document looks exactly as if it was created with all its content using Word (because that’s exactly what the system does for you…)
  • Complex data, such as images and tables, can be merged into the form
  • If the merged content causes the signature to “push” down – the system detects its new position automatically!
  • There are many more advanced capabilities, for example: support for multiple signatures (with or without order), uploading identification documents, etc…

About our signature and its benefits


Our digital signature - based on ComSign

The system provides businesses with an immediate solution for digitally signing PDF documents, through the signature infrastructure of Comsign-Europe – which is a large certificate authority for European countries, with offices in London, Cyprus and Estonia.

The digital signature includes a combination of a visual signature and a digital certificate:

  • A visual signature is a signature operation performed by a “recipient” to whom the request is sent, on a computer (using the mouse) or on a mobile phone (using the finger, with an adjusted display) , using a “signature panel” that appears “above” the PDF document.
  • A digital certificate is an encrypted file, which is attached to the document, and guarantees that the original content of the document has not changed after the signature.

The advantages of using DocsRobot for electronic signatures

  • Simple setup with MS-Word: no need to learn new techniques and tools for defining fields and signature locations – define them inside the Word document intended for signing. Simple!
  • Convenience and flexibility: the system allows the signer to add a visual signature to the document in a quick and familiar way, similar to manually signing a physical document.
  • Protection of the integrity of the document: After signing, the document is encrypted and a digital certificate confirming its integrity is attached. This ensures that the signed document remains unchanged, so its authenticity can be trusted throughout.
  • Compliance with standards and laws: The system uses digital certificates approved by Comsign, a recognized certification body in Europe, which ensures that the documents meet relevant legal standards.
  • Wide Use: The system is suitable for a wide range of uses, such as signing contracts, price quotes, registration forms and other official documents.

The signing process - filling details in an electronic-form, then visually signing the generated document

Our signing process is unique and revolutionary:

  • Before signing, data is entered in a well-organized electronic form, with validation (date-pickers, lists, mandatory fields, etc.), not scattered in “boxes” in the document which requires to be signed!
  • The system offers two options for filling out the data in the form: by someone in the organization, before sending the signature request, or by the signer himself.
  • The document is created by merging the data entered into a template document (the system does this automatically): there are no “strange boxes” with truncated content, and advanced content such as tables can be added without skewing the document!
  • The signature is made visually – with a mouse on a computer or with the finger on a phone, with advanced capabilities such as saving a signature for reuse…